Every coaching business reaches a point where manual work starts holding it back. Between scheduling sessions, managing client data, and sending follow-ups, even the most dedicated coach ends up spending more time on admin than actual coaching. The good news? You don’t need to automate everything at once. The key is knowing where to start and how fast to move. This guide breaks down three clear paths—whether you’re just getting started, ready to upgrade with off-the-shelf tools, or planning to build a fully custom platform—to help you begin your automation journey with confidence.
- You Have Three Paths Forward
- Schedule a free consultation with Memorres to explore how automation and digital solutions can streamline your coaching business.
- How to Decide Which Path is Right for You
- Real-World Success: See Automation in Action
- Ready to Transform Your Coaching Business?
- About Memorres: Coaching Platform Development Specialists
- Final Thoughts: The Time to Automate is Now
- Ready to reclaim your time and transform your coaching business?
You Have Three Paths Forward
Path 1: Start Small with DIY Automation (TODAY)
Best if:
- You’re managing under 10 teams
- You want immediate wins
- Budget is limited
- You’re comfortable with technology
Action steps:
- This week: Set up Calendly → Get started
- Next week: Create 5 email templates in Gmail
- This month: Implement 1-2 quick wins from this guide
- Next quarter: Assess what else to automate
Expected results: Save 10-20 hours/month immediately
Path 2: Explore Off-the-Shelf Coaching Tools (2-4 WEEKS)
Best if:
- You manage 5-15 teams
- You use standard methodologies
- You want more than basic automation
- Budget $100-500/month
Action steps:
- Week 1: Research 3-5 coaching platforms (CoachAccountable, Satori, Practice Better)
- Week 2: Book demos, start free trials
- Week 3: Test with 2-3 clients
- Week 4: Roll out to all clients
Expected results: Save 20-40 hours/month, better client experience
Path 3: Invest in Custom Coaching Platform Development (4-6 MONTHS)
Best if:
- You manage 15+ teams (or plan to)
- You have proprietary methodology
- Annual revenue $300K+
- You’re serious about scaling
- You want competitive advantage
Action steps:
- This week: Book free consultation with Memorres
- Week 2-3: Discovery phase (map your workflow, define requirements)
- Month 2-5: Platform development (regular demos, feedback)
- Month 6: Launch and training
Expected results: Save 50+ hours/month, enable 2-3x growth, build business asset
Australia, Ireland, USA
Schedule a free consultation with Memorres to explore how automation and digital solutions can streamline your coaching business.
How to Decide Which Path is Right for You
Take this 60-second assessment:
How many teams do you currently manage?
- Under 5 → Path 1 (DIY)
- 5-15 → Path 2 (Off-the-shelf)
- 15+ → Path 3 (Custom)
Is your methodology proprietary or generic?
- Generic → Path 1 or 2
- Proprietary → Path 3
What’s your annual revenue?
- Under $200K → Path 1
- $200K-$500K → Path 2 or 3
- $500K+ → Path 3
What’s your growth goal?
- Stay small → Path 1
- Grow moderately → Path 2
- Scale significantly → Path 3
Are you spending 40%+ time on admin?
- No → Path 1 (optimize what you have)
- Yes → Path 2 or 3 (urgent need)
Most coaches start with Path 1, graduate to Path 2, and eventually reach Path 3 as they scale.
Real-World Success: See Automation in Action
Want to see what comprehensive coaching business automation looks like?
Read our detailed case study of an executive leadership coach who implemented all 5 automation strategies:
- One-click assessment deployment
- Automated follow-ups (saved 2,196 hours in 5 months)
- Instant report generation
- Centralized client management
- Integrated communication
Results:
Admin time: 60% → 15%
Capacity: 15 teams → 40+ teams
Report delivery: 2-3 weeks → same day
Opportunity cost recovered: $764,700
Read the complete case study. You’ll see:
- Exact problems they faced
- Solutions implemented
- Technical approach
- ROI calculations
- Lessons learned
- What worked (and what didn’t)
Ready to Transform Your Coaching Business?
Choose your next step:
Option 1: Book Free Consultation
30-minute call to assess your automation needs and discuss options.
Option 2: Download Free Guide
“Coaching Business Automation Checklist: 15 Tasks You Can Automate Today”.
Option 3: Get Custom Proposal
Share your needs, receive tailored recommendations and pricing.
Option 4: Stay Connected
Join our monthly newsletter with automation tips, case studies, and strategies for coaching businesses.
About Memorres: Coaching Platform Development Specialists
Memorres partners with coaching businesses in Australia, Ireland, and the United States to build custom automation platforms that eliminate administrative burden and enable scale.
What makes us different:
We Specialize in Coaching:
- 12+ coaching platform projects delivered
- Deep understanding of coaching workflows
- Experience with various methodologies (executive, leadership, team, career, life coaching)
We Understand Your Business:
- We don’t just build software—we architect business transformation
- Every feature designed around ROI and business impact
- Partnership mindset, not vendor relationship
We Support Your Region:
- Australia: Melbourne-based team, Sydney data centers, AUD pricing
- Ireland: GDPR-compliant, Dublin data centers, EUR pricing
- USA: Multi-region data centers, USD pricing, US business hours
We Deliver Results:
- Average time savings: 40-60% reduction in admin work
- Average capacity increase: 2-3x growth enabled
- Average payback period: 6-12 months
- Client satisfaction: 95%+ would recommend
Our Services:
1. Custom coaching platform development
2. Assessment automation systems
3. Report generation engines
4. Client portal development
5. Integration with existing tools
6. Ongoing support and optimization
Learn more about our coaching platform development services.
Final Thoughts: The Time to Automate is Now
If you’re reading this, you’re probably spending too much time on admin work and not enough time coaching.
You’ve built a coaching practice because you’re passionate about transforming people and organizations. But the manual processes are drowning you.
The truth? You can’t scale a coaching practice on spreadsheets and willpower alone.
But here’s the good news: Automation is more accessible than ever. Whether you start with a $15/month scheduling tool or invest in a custom platform, every step toward automation is a step toward the practice you actually want to run.
The coaches who will dominate the next decade aren’t the ones who work the hardest.
They’re the ones who work the smartest—leveraging technology to multiply their impact while maintaining their sanity.
Don’t let administrative burden steal another year of your coaching career.
Start small. Start today. But start.
Your future clients—and your future self—will thank you.
Ready to reclaim your time and transform your coaching business?
If juggling systems and manual processes is holding you back, Memorres can help. Our expertise in automation and SaaS solutions empowers coaches to streamline workflows, boost efficiency, and grow with confidence.
Let’s
Get
STARTED
WITH YOUR
DIGITAL
HAPPINESS
PARTNER.
